• Finance Administrator AP/T&E

    Requisition ID
    2018-5622
    Job Location(s)
    Limerick Ireland
    Company
    Cook Medical Europe Ltd
    Position Type
    Contract
    Category
    Accounting/Finance/Pricing
  • Overview

    To work as part of the Cook SSC Finance team in all aspects of day to day work, including processing and auditing of employee expenses, accurate AP invoice posting, reconciliation of purchase orders, approval of invoices and organisation of vendor payments.

     

    Reporting to: Operations Coordinator  

     

     

    Find out more about Cook Medical here

    Responsibilities

    • Processing vendor invoices, credit notes & payments.
    • Ensure all invoices have appropriate control and approval.
    • Liaise with various internal departments and external vendors to resolve queries and obtain correct details for invoice processing and payment processing. 
    • Bank reconciliations.
    • Liaise with the bank, as necessary, to deal with problem inward & outward payments.
    • Review of Vendor Ledgers at month end. Investigate any unpaid or debit balances and work to clear them, correctly, in a timely manner
    • Reconciliation of various clearing accounts.
    • Responsible for the Cook Medical Travel back office processes including BSP reconciliation and quarterly recharges for Cook Medical Travel.
    • Processing of employee expenses in relevant Cook entities through the Concur Expense System.
    • Ensure that Cook Travel and Expenses (T&E)  policy is adhered to.
    • Respond to T&E queries via the expense mailbox/phone.
    • Follow the T&E Audit Process including random audits, Oversight reviews and BI report reviews
    • Investigate and report on T&E issues to T&E Management.
    • Complete Weekly, Monthly and ad-hoc T&E reporting.
    • Administration for the company credit card program.
    • Liaise with Operations Coordinator to ensure he/she is kept fully appraised with regard to any processing issues.
    • Perform various month end tasks per month end time table.
    • Assist with other related Finance tasks as requested.
    • Participate in audit preparations for interim audits and end of year audits.
    • Ensure that Cook’s Code of Conduct is considered in all business matters carried out on Cook’s behalf.

    Qualifications

    • Relevant Accounts Payable experience in a multi-national environment.
    • Accounting qualification would be an advantage (e.g. IATI, ACA, ACCA, CIMA).
    • Good working knowledge and appreciation of the Microsoft Office suite of software, especially MS-Excel and ideally a Microsoft Accounting System (Navision,  Dynamics, Axapta).
    • Proven numeric & problem-solving skills.
    • Must be a team player able to function in a multi-skilled, multi-functional environment.
    • Excellent communication & inter-personal skills.
    • Ability to work well within a team environment demonstrating flexibility and adaptability as required to meet team objectives.
    • Must be self-motivated, requiring minimal supervision.
    • Additional languages desirable.
    • Willingness and availability to travel on company business.

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