Senior Project Manager

The Senior Project Manager provides subject matter expertise in developing and managing projects supporting both local initiatives and Cook Medical's global objectives. The Senior Project Manager will operate within the governance framework established by the Global IT PMO will be responsible for leading the planning, executing, and finalizing of IT projects in alignment with organizational goals. This PMO Lead role focuses heavily on portfolio management through demand planning, managing resources, timelines, and deliverables to ensure successful project outcomes while adhering to the PMO’s standards and policies.

Please note – this Position is open to internal candidates globally in AMER, EMEA, and APAC.

Project Planning and Execution:

• Define project requirements by identifying project milestones, phases, and elements, form project team.
• Evaluate initial and additional task requests.
• Works with key leaders to make important organizational decisions.
• May supervise large groups of employees.
• Create and maintain project plans which communicate tasks, milestone dates, status, and resource allocation.
• Establish meeting agendas, facilitate team discussions, and drive clear and timely team actions and decisions.
• Monitor project progress by tracking activity, identifying problems, and recommending actions.
• Lead and facilitate conversations between functions when there is new information, including scope changes, risks, and competing priorities.
• Ensure that project deliverables are achieved on or ahead of schedule, within budget, and with quality that meets or exceeds business needs.

Stakeholder Management:

• Work with key stakeholders to define full project scope and lead the operational planning for assigned projects.
• Expert in listening and understanding what motivates team members and stakeholders to establish and maintain engagement and support.
• Must work and interact effectively and professionally with and for others throughout various levels of the global organization.
• Act as a liaison with outside vendors as needed.

Resource Coordination:

• Work with the IT PMO to allocate resources based on project needs and priorities.
• Identify and address resource gaps or conflicts in collaboration with team leads.
• Monitor and report on resource utilization throughout the project lifecycle.

Risk Management:

• Identify potential project risks and develop mitigation strategies.
• Pro-actively addresses barriers and risks to project progress, keeping leadership informed of critical considerations and the implications of priority decisions.
• Escalate significant risks or issues to the PMO Director as needed.

Quality Assurance:

• Must maintain and advocate company quality standards.
• Coordinate delivery of development and production releases which meet quality assurance standards.

Reporting and Documentation:

• Manage project communication for all entity stakeholders, including providing leadership updates.
• Manages scheduled and ad-hoc project status reporting by preparing and publishing regular project status reports for stakeholders and PMO leadership by collecting, analyzing, and summarizing information and trends.
• Maintain comprehensive project documentation, including plans, reports, and change requests.
• Use PMO tools and systems to track project progress and performance metrics.

Process Improvement:

• Excellent understanding of Project Management, PMO and PPM frameworks, processes and procedures.
• Understanding of the Software Development Life Cycle.
• Work collaboratively with IT PMO Leadership to drive process improvement.
• Proven ability to proactively identify and implement process improvement.
• Collaborate with other Cook PMOs to foster standardisation

• B.S. Degree or experience of such kind and amount as to provide a comparable background.
• A minimum of 5 years project management experience or leadership capacity handling multiple projects.
• Experience working within a PMO or structured governance framework is highly desirable.
• Experience with enterprise systems and IT infrastructure projects.
• Experience with managing and directing project team members towards a defined objective.

Certifications:

• PMP, PRINCE2, or equivalent certification is required.
• Agile certifications (e.g., CSM, SAFe) are highly desirable.

Skills and Competencies:

• Proven ability to maintain multiple projects in forward movement with frequent adjustments as necessary.

• Strong knowledge of project management methodologies (Waterfall, Agile, Hybrid).
• Experience in driving continuous improvement in PMO best practices and procedures.
• Proficient in project management tools such as MS Project, Planview, or equivalent.

• Proficiency in Microsoft suite of software tools.
• Recognized as expert in area of specialization.
• Knowledge of software development life-cycle process.
• Knowledge of resource demand and capacity management tools.
• Familiarity with ITIL practices.
• Performs work independently.

• Excellent organizational and time management skills.
• Exceptional communication and interpersonal skills with staff on all levels of the company.

• Excellent analytical and problem-solving skills and ability to work in collaborative and independent work situations and environments with minimal supervision.
• Considered a high-level specialist who regularly interacts and works with senior management.
• Ability to remain calm and receptive in fast paced situations.

Key Performance Indicators (KPIs):

• Project delivery metrics: on-time, within scope, and within budget.
• Stakeholder satisfaction scores.
• Adherence to PMO standards and governance processes.
• Number of risks and issues resolved proactively.